Site Document Controller & Administrator
Temp – Permanent opportunity
London Office + Site Visits | Monday to Friday 08:00 – 17:00 | 40 hrs per week | £21.44 per hour
We’re looking for a highly organised, detail driven professional to play a key role in ensuring project documentation is delivered accurately, efficiently and on time.
If you love bringing order to complex information, coordinating with multiple teams, and supporting smooth project delivery then this is the perfect role for you.
Key Responsibilities
Document Control & Project Support
- Manage, upload, track and distribute all instructions, construction documents and client comments via project portals/intranet systems.
- Ensure all contract documentation is downloaded, stored and accessible to relevant internal teams.
- Produce and manage project handover packages including as built drawings and Operation & Maintenance Manuals in line with client protocols.
- Check, QA, amend, upload and distribute documentation within required timeframes.
- Liaise with internal teams, subcontractors and client document control/O&M teams to ensure all information is accurate and complete.
- Respond to client comments and coordinate updates with relevant departments.
- Support project setup, including Aconex training for principal contractor projects.
- Assist with document control for ITPs, fire door installation and defect clearance processes.
Continuous Improvement
- Review current processes and recommend improvements to enhance efficiency and quality.
Business Support
- Contribute to ongoing personal and team development.
- Strengthen the quality and value of administrative support across the business.
- Ensure clear communication with all internal stakeholders.
Health, Safety & Compliance
- Maintain a safe working environment by complying with statutory regulations and company standards.
- Protect all personal information in line with GDPR.
- Complete all required H&S and refresher training.
Skills & Qualifications
Essential
- Experience in a similar construction-based document control role
- Proven experience producing O&M Manuals
- Exceptional attention to detail
- Strong organisational skills with the ability to meet deadlines
- Excellent interpersonal and communication skills
- Proactive and flexible approach to work
- Advanced IT skills (Word, Excel)
- Experience with project platforms such as Aconex, Kahua, Conject, Asite (Viewpoint)
Desirable
- Basic CAD skills for producing as-built drawings
- Understanding of BIM processes
Why Apply?
You'll be part of a collaborative, supportive environment where accuracy, quality, and continuous improvement are celebrated. This is a key role with real impact on project success, ideal for someone who thrives on structure, coordination and consistent delivery.
If this is you, contact Aimee or Julie at One to One Personnel today on 01702 464 444 or [email protected] or [email protected]
